Procedure and Timeline for Approval of Courses for Field-of-Study Credit

Procedure

Department chairs should submit field-of-study (FOS) proposals to the chair of the General Education Committee. In submitting the proposal, the department chair certifies that the course is approved for academic credit, that the information in the proposal is accurate, and that the relevant department or faculty is committed and able to offer the course as proposed. (Courses that have not passed the approval process for academic credit by the relevant faculty — A&S, RSB, or Jepson — are not eligible for consideration by the General Education Committee.)

The General Education Committee encourages faculty who wish to propose FOS courses to review FOS definitions and examples. They may also consult with members of the General Education Committee regarding their particular proposals. Please contact the chair of the General Education Committee if you have any questions or concerns about the procedure or timeline.

Timeline

Proposals to have a course count for FOS must be submitted to the General Education Committee two semesters before the semester in which the course will be taught.1 That is, proposals for courses to be taught as FOS in the Fall Term (e.g. Fall 2022) are due in the fall of the previous academic year (Fall 2021), and proposals for courses to be taught as FOS in the Spring Term (e.g. Spring 2023) are due in the spring of the previous academic year (Spring 2022).  The timeline can be found here.

The scheduling of the General Education Committee meetings will allow the Registrar sufficient time to input approval of FOS courses into the Course Offerings for the following semester.

1. In 2014, the faculty approved this general timeframe for the process in order to provide greater deliberation, collaboration, and transparency in the process of approving courses for FOS. The new timeframe also introduced the procedure of inviting faculty members proposing a course to meet with the committee when it considers their proposal in the interest of enhancing the deliberative and collaborative quality of the committee's work, while also making the reasoning behind its decisions more transparent.

For the Fall Term (one year in advance)

Faculty proposing new FOS courses that have not already been approved for academic credit must submit them at the relevant faculty meeting for approval no later than that faculty's November meeting. (Courses not yet approved for academic credit are not eligible for FOS credit.)

Faculty proposing FOS courses must submit them to the General Education Committee by December 1.

The General Education Committee will meet during the first week of classes in the Spring Term to consider proposals for FOS submitted by the preceding December 1. The General Education Committee will invite the person proposing the course (or a department representative) to attend the meeting to explain how the course addresses the relevant FOS guidelines and to answer any questions the committee may have.

If necessary, the General Education Committee will meet again in the following week to consider any revisions to proposals from the prior week’s meeting that required changes as a condition for approval. (The scheduling of the meeting will allow the Registrar sufficient time to note the FOS approval of courses in the Course Offerings for the following Fall Term.)

For the Spring Term (one year in advance)

Faculty proposing new FOS courses that have not already been approved for academic credit must submit them at the relevant faculty meeting for approval no later than that faculty's March meeting. (Courses not approved for academic credit are not eligible for FOS credit.)

Faculty proposing FOS courses must submit them to the General Education Committee by April 1.

The General Education Committee will meet during the first full week of April to consider proposals for FOS submitted by April 1st. The General Education Committee will invite the person proposing the course (or a department representative) to attend the meeting to explain how the course addresses the relevant FOS guidelines and to answer any questions the committee may have.

In the event that the General Education Committee receives an inordinately large number of FOS proposals, it reserves the right to postpone considerations of some of those proposals until a subsequent meeting scheduled for the following fall term’s first week of classes.

If necessary, the General Education Committee will meet again during the second week of classes to consider any revisions to proposals on which revisions were requested.